Virtual Presentation Tips
Follow these meeting tips to make your video presentations more productive and enjoyable for all participants.
Preparing for the presentation:
- Be sure you have access to Microsoft Teams and are comfortable with the controls and capabilities.
- Seek as quiet a space as possible with minimal background noise.
- Be sure to have a quality camera with proper angle, good microphone and speakers.
- Arrive early to allow time to troubleshoot and resolve any potential issues with equipment.
- If you are connecting from a laptop, try to plug in to wall power, because battery use can adversely affect video quality.
- Close all blinds and doors to cut down on potential glare. Interior lighting should not be too dark or too bright. Normally, the settings used in a traditional work environment are adequate.
- Adjust the camera angle or seating position to ensure you are on camera.
- Light up the front of your head not the back.
During the presentation:
- Once all presenters and the moderator are present, take a minute to conduct an audio check. Making a quick round of introductions is an effective way to do this. Introductions break the ice and ensure that everyone can hear each other properly.
- If you plan to record the presentation, notify all participants at the beginning of the meeting.
- When not speaking, make sure your audio is muted. This will prevent inadvertent noises, such as coughs, rattling papers, or chair squeaks, from interrupting others.
- Speak clearly and in a normal voice. There is no need to shout.
- When videoconferencing with many people, start your comment or question by stating your name. This helps other people identify who is speaking.
- Avoid quick movements, which make it difficult for cameras and microphones to keep up with you. Quick movements may appear jumpy or choppy to others on the call.
- Maintain eye contact with the camera and stay engaged in the meeting.
- Do not turn your back to the camera.
- When you ask a question or request information, allow time for slightly delayed responses because the system may experience slight transmission delays.
- Direct your questions to a specific individual.