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Virtual Presentation Tips

Follow these meeting tips to make your video presentations more productive and enjoyable for all participants.

Preparing for the presentation:

  • Be sure you have access to Microsoft Teams and are comfortable with the controls and capabilities.
  • Seek as quiet a space as possible with minimal background noise.
  • Be sure to have a quality camera with proper angle, good microphone and speakers.
  • Arrive early to allow time to troubleshoot and resolve any potential issues with equipment.
  • If you are connecting from a laptop, try to plug in to wall power, because battery use can adversely affect video quality.
  • Close all blinds and doors to cut down on potential glare. Interior lighting should not be too dark or too bright. Normally, the settings used in a traditional work environment are adequate.
  • Adjust the camera angle or seating position to ensure you are on camera.
  • Light up the front of your head not the back.

During the presentation:

  • Once all presenters and the moderator are present, take a minute to conduct an audio check. Making a quick round of introductions is an effective way to do this. Introductions break the ice and ensure that everyone can hear each other properly.
  • If you plan to record the presentation, notify all participants at the beginning of the meeting.
  • When not speaking, make sure your audio is muted. This will prevent inadvertent noises, such as coughs, rattling papers, or chair squeaks, from interrupting others.
  • Speak clearly and in a normal voice. There is no need to shout.
  • When videoconferencing with many people, start your comment or question by stating your name. This helps other people identify who is speaking.
  • Avoid quick movements, which make it difficult for cameras and microphones to keep up with you. Quick movements may appear jumpy or choppy to others on the call.
  • Maintain eye contact with the camera and stay engaged in the meeting.
  • Do not turn your back to the camera.
  • When you ask a question or request information, allow time for slightly delayed responses because the system may experience slight transmission delays.
  • Direct your questions to a specific individual.